Planning Services Minerals and Waste Local Plan privacy notice

What this document is for 

Norfolk County Council (the County Council), as the County Planning Authority has a statutory duty to produce a Minerals and Waste Local Plan for Norfolk.

You can see Planning Service’s privacy notice on Norfolk County Council’s website related to planning applications and monitoring and control of development.

This privacy notice provides information on how, we, the County Council uses your personal information.  By ‘use’ we mean the various ways it may be processed, including storing and sharing the information.

This privacy notice serves as a privacy notice under the UK General Protection Regulation (GDPR) for the County Council's general planning functions

Further details

We also provide further details regarding: 

·       who we are

·       how long we use your information for

·       your rights under the GDPR and the DPA

·       how to exercise them 

You can see this information in the County Council’s general privacy notice on our web site or you can ask us for a copy of this information.

What we use your information for

We use your personal information primarily to assist in the production of the Minerals and Waste Local Plan for Norfolk including carrying out consultations on emerging Minerals and Waste Local Plan

We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.

We may also use information in other ways compatible with the above.

The information we collect and use

We collect and use the following information about you:

·       name

·       address

·       email address

·       telephone number

·       signatures

·       any other information that you may provide to us within the content of your planning application or representations

The legal basis for processing your information

We have legal grounds to process this information: 

·       Under the GDPR because it is necessary for the performance of a task carried out in the public interest. The tasks we carry out in the public interest are under the: 

·       Town and County Planning Act 1990 and associated regulations

·       Planning and Compulsory Purchase Act 2004 and associated regulations

·       Localism Act 2011

·       The Openness of Local Government Bodies Regulations 2014

Who we share your personal information with

Where you make representations in response to public consultation on the Minerals and Waste Local Plan for Norfolk 

To ensure that the consultation is considered in an open and transparent, we publish your representations on the County Council’s website (excluding personal details such as signatures, phone numbers and email addresses).

Any sensitive personal data, such as medical information that you include in connection with your representation, will be omitted from any documents included on the website and on inspection at County Hall. However, we will still hold the full consultation response in order to make an informed decision on the content of the Local Plan.

We may contact you about subsequent consultations stages. For this reason, we will retain your personal details until the Minerals and Waste Plan is adopted and the period for legal challenge has passed.

Where you propose a minerals or waste allocation for inclusion in the Minerals and Waste Local Plan

To enable your proposed allocation to be fully considered in an open and transparent way we will, with the exception of the information detailed below,

·       publish your proposal, including any supporting evidence on the county councils web site as part of the consultation process on the local Plan

·       notify statutory consultees, such as the Environment Agency, Natural England, and district and town/parish councils and the general public of the fact and invite comments 

Unless required to by law, we will not publish: 

·       personal data relating to landowners 

·       the phone numbers, signatures and email addresses (where this constitutes personal data) of an agent or potential site operator who is not the landowner.

How long your personal information will be kept

We will retain  information including personal data for a minimum of 4 years as required by the Openness of Local Government Bodies Regulations 2014 at which point we will determine whether your information should be archived in the public interest or securely destroyed.

However, representations, letters and general correspondence on the Local Plan will be destroyed once the plan has been adopted and the period for legal challenge has expired.

If you have any queries let us know.; Please note: during the period up to archiving or destruction we will both hold a full copy and publish a redacted a copy on our web site. 

How we keep your information

The information is stored electronically on the County Council’s secure system. A paper copy is also held securely in the County Council’s filing system. 

We do not process your information outside of the UK. 

Automated decision making

We do not make automated decisions in respect of these services.  

Changes to this notice

We may amend this privacy notice at any time so please review it frequently. The date below will be amended each time this notice is updated. 

This notice was amended on 16/09/22